The Jefferson Ballroom is ideal for receptions, conferences and events of all types. The ballroom may be rented by community members, UVA Alumni, as well as University departments and student groups. Please call 434-243-9000 to request more information, or to schedule an appointment to visit the ballroom. Or, you may Request Information via email.
Jefferson Ballroom rental information
Your ballroom reservation includes:
- Access to the Ballroom, Annex, Photo Gallery, and outdoor Terrace areas
- Choice of approved caterers to cater your event
- Use of Alumni Hall’s round tables, rectangular tables, and chairs
- Access to Alumni Hall’s 104 parking spots (event time dependent)
- Seating for up to 380 guests for a theater-style event; up to 350 guests for a seated dinner (300 with room for a dance floor); or up to 700 guests for a standing reception
- Access to the built-in descending screens for presentations, a podium and microphone
- Access to the built-in sound system equipped for a band, DJ, or even your iPod (cables for connecting to system are not provided)
- Built-in wet bar indoors, and dry bar on the terrace
- Wireless Internet access
Ballroom Rental Times
Reservations for the ballroom may be made for the following time slots. If your event hours overlap two time slots, you must reserve both time slots.
| Rental Time Slots | |||
|---|---|---|---|
| Monday – Thursday | 8 a.m. – 5 p.m. | 5 p.m. – midnight | |
| Friday | 8 a.m. – 5 p.m. | 7 p.m. – midnight | |
| Saturday – Sunday | All Day | noon – 4 p.m. | 7 p.m. – midnight |
Event Requirements
- All ballroom events must be attended by an Alumni Hall approved caterer
- Only caterers that appear on the approved caterers list may cater out of Alumni Hall
- Caterers are responsible for all set-up and break-down of events