Trustees and Class Council members are charged with identifying and programming events to serve the unique needs of their respective classes.
Alumni Association staff advise and support the First-Year, Second-Year and Third-Year Class Councils and Fourth-Year Trustees in selecting Council members, organizing the class gift, and planning events such as Lighting of the Lawn, Dinner Series, and First Year Formal.
Apply for Class Councils or Trustees
Applications for the 2023-2024 Class Councils and Trustees are now available!
Apply for Class Councils or Trustees
The Class Councils and Trustees are expected to play a crucial role in the life of their class, specifically focusing on bringing everyone together and creating a lasting affection for the University and the Alumni Association. More specifically, the councils and trustees assist in planning activities for the class, including: social events and dinners, career workshops, wellness programs, and other activities that meet the needs of their class. Each council will also put on signature events that celebrates different milestones, depending on their class year. These include the First Year Formal, Second Year Dinner Series, Third Year Ring Ceremony, and Fourth Year Graduation party. The Fourth Year Trustees are additionally responsible for selecting a Valediction speaker, maintaining class communications surrounding Final Exercises, and executing a class giving program. Council and trustee members are led by the elected president and vice-president of their class, with advisement from the Alumni Association and the Division of Student Affairs.
Members will be selected based on their ability to represent and serve their classmates. Diversity within the general body will be a priority and, as such, previous leadership positions are not as important as the ability and willingness to communicate with different and varied groups of classmates. We will seek to have a diverse representation based on undergraduate school, academic programs, gender, ethnicity/culture, different social communities, and more. In effect, members will be expected to actively represent such groups by relaying relevant information to them, encouraging them to participate in class events, and generally working to involve their individual communities in the greater community.
Students must fulfill specific requirements to serve as a council member or trustee:
- You must be preparing to graduate from any of the undergraduate schools in the academic year 2023–2024 for the Class of 2024 Trustees, the academic year 2024-2025 for the Third Year Council, and the academic year 2025-2026 for the Second Year Council.
- You will be required to attend general body meetings held every two weeks for the 2023-2024 academic year, in addition to committee meetings which may occur on a weekly basis.
- Note: Fourth Year Trustees commit to serve for six years total: 2023–2024 as a fourth-year trustee, and the five years following graduation as a post-graduate trustee.
- You will be expected to attend and support all council-planned activities, regardless of the sponsoring committee. It is important to realize that the meetings are not the only time commitments. The majority of the work is done outside of formal meetings in the planning and implementation of events.
- Finally, in addition to the primary responsibilities outlined above, those selected must also serve on a committee. (See below for examples, but please note that committees are chosen at the discretion of the officers as they see fit to meet the needs of the class).
- Academic & Career Development: Responsible for planning the professional activities for the class, including publicizing career services for students and planning events to ease members’ transitions into the career/post-graduate environment.
- Community Engagement: Responsible for organizing initiatives that provide opportunities to engage in the Charlottesville community, both through community service and philanthropic events.
- Diversity & Outreach: Responsible for organizing events that celebrate and recognize underrepresented groups on Grounds and for creating initiatives that generate spirit for the University and the class.
- Social and Entertainment: Responsible for planning and organizing numerous small-scale and large-scale diverse activities to entertain and foster unity among members of the class.
- Marketing and Communications: Oversees and executes all public relations, advertising, media, and communications directed at the class and the University as a whole.
- Wellness: Responsible for planning programs and events that promote health and well-being.
- Class Giving (Fourth Year Trustees only): Responsible for organizing a marketing strategy to motivate a record number of people to participate in the Class Giving Program. Publicize and cultivate support for the Giving Program throughout the Class, and organize events to increase participation. All Trustees are required to solicit donations for the class giving campaign
- Graduation (Fourth Year Trustees only): Plan and organize the valediction ceremonies and related events. Select the Valediction Speaker. Work with University administration to ensure the Class of 2023 has an adequate voice in graduation concerns.
- Third-Year Ceremony (Third Year Council only): Plans Third-Year Ceremony for the Class of 2025, which traditionally has occurred on Family Weekend. Must facilitate the ring scholarship application and selection process, secure a keynote speaker, work with University event planning staff, coordinate with ring company, promote ring sales, and run the day-of event logistics.
- Submit your application online by 11:59 p.m. on March 16.
- The newly elected officers will read the applications, contact applicants by email, and interview select candidates through the end of March.
- Rosters for the Class Councils and Trustees will be finalized no later than April 1.
Important Dates to Mark if Selected:
- First Meeting: TBD, but will occur between April 2-6 (Alumni Hall)
- Workshop: Sunday, April 16 (location and time TBD)
- Final Meeting: Sunday, April 23 or Sunday, April 30 (Alumni Hall)
- Final Exercises Weekend: As available, May 19-21 (for Fourth Year Trustees only)