Frequently Asked Questions

When are applications due?

Applications are accepted on a rolling basis. You will be notified of our funding decision within 10 business days of your application submission.  If your event or circumstance requires more immediate action, please contact us directly at, or (434) 243-9045.

If my event is canceled or postponed due to COVID-19, can I keep the funding for a future event?

Due to the evolving nature of COVID-19, we understand that many event plans are tentative, or could change directions due to health concerns. We will work with each organization on a case-by-case basis regarding your funding options in the event of a cancelation or postponement.

Are there any limitations to what funding can be used for?

Funding cannot be used for honoraria/speaker fees, travel/lodging, alcohol, or prizes and awards (e.g. gift cards, trophies, raffles, etc).

Do I have to submit a Post-Event Form if my organization received early disbursement?

Yes.  If you received early disbursement, please still upload a Post-Event Form with receipts to show proof of purchase.  Additionally, these reports help us to see the impact of your organization on the UVA community, and provide value to the Fund.

If we don’t use all the money on the event, can our organization keep the rest?

Organizations will only be reimbursed for the event’s expenses, even if they are lower than what was anticipated. Any remaining money will go back into the Student Engagement Fund for the next semester.

Is there a limit to how many applications one organization can submit?

Organizations may submit up to two applications per semester. Each application must be for a different event.

Do I have to be part of a University organization to apply?

Yes.  All applicants must be a part of a UVA-affiliated organization.  If you aren’t sure if you qualify, please email us at