Ridley Scholarship Program

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Volunteer & Board Member Agreements

Name(Required)

First Last

Email(Required)

Are you a current or incoming Ridley Board member?(Required)

Yes

No

UVA School(s)

Architecture

Batten

College of Arts & Sciences

Commerce (McIntire)

Darden School of Business

Education

Engineering

Graduate School of Arts & Sciences

Law

Medicine

Nursing

School of Continuing & Professional Studies

School of Data Science

Not Applicable

UVA Class Year(s)

Volunteer Nondisclosure & Confidentiality Agreement(Required)

Confidential Information

I acknowledge that I am to be given access to the Confidential Information (identified below) only for purposes of Authorized Use (as defined below). I agree that I will ensure the information I receive is kept safe and secure from any unauthorized access, which includes preventing access to my computer files, paper files, or other media which contain University of Virginia and Alumni Association data. I agree that I will not:

(i) directly or indirectly utilize such Confidential Information for any other purpose;

(ii) copy or modify Confidential Information, or any portion thereof;

(iii) disclose the Confidential Information to any third party; or

(iv) put any Confidential Information into any large language model-enabled systems or LLM-based tools, including but not limited to Chat GPT, Bard, or any other applications powered by such system.

For purposes of this Agreement, “Authorized Use” means: to serve as a volunteer or board member for the Ridley Scholarship Program. “Confidential Information” means alumni and student names and contact information together with any other information that by its nature would reasonably be considered sensitive, proprietary, or confidential. If I suspect or become aware of any unauthorized disclosure, access, or acquisition of Confidential Information (“Data Breach”) I agree to report such Data Breach to the Association immediately.

I acknowledge that with respect to Confidential Information that includes personally identifying information about individuals, my use of the Confidential Information is subject to and governed by the UVA Advancement Privacy Statement:
https://alumni.virginia.edu/uva-advancement-privacy-statement

The foregoing obligation not to disclose Confidential Information shall not apply to any information, data or other materials imparted to the extent that any of the following conditions apply: (a) At the time access is gained, the information is already in my possession or was provided to me by a third party having no obligation to the University of Virginia or the University of Virginia Alumni Association; (b) The information is, or any time hereafter becomes, available to the public without breach of this Agreement by me; (c) After access is gained to the disclosure, the information is at any time obtained by me from any other person, firm or company having no obligation to or relationship with the University of Virginia or the University of Virginia Alumni Association. I shall not be liable for disclosure of Confidential Information if made in response to a valid order of a court or authorized agency of government; provided that ten days' notice first be given to the University of Virginia Alumni Association so it may seek a protective order, if appropriate.

Upon termination of the specific volunteer activities set forth as Authorized Use, I shall return promptly to the University of Virginia Alumni Association any and all Confidential Information in my physical possession, delete any Confidential Information in my possession in digital form, and acknowledge to the University of Virginia Alumni Association in writing that I have done so.

I have read, understood, and agree to these terms.

Ridley Scholarship Program Board Code of Ethics(Required)

Goal: To establish a set of principles and practices for the Ridley Scholarship Program Board that will set parameters and provide guidance and direction for board conduct and decision making.

Code: Board Members are committed to observing and promoting the highest standards of ethical conduct in the performance of their responsibilities.

Board Members pledge to accept this code as a minimum guideline for ethical conduct and shall:

Accountability

• Uphold the core values of the Ridley Scholarship Program when representing the organization.

• Exercise reasonable care, good faith, and due diligence in organizational affairs.

• Fully disclose, at the earliest opportunity, information of fact that would have significance in board decision making.

Professional Excellence

• Maintain a professional level of courtesy, and respect in all Ridley activities.

• Uphold the highest professional standards, specifically refraining from any conduct that could jeopardize or undermine the reputation of the Ridley Scholarship Program and the Alumni Association.

• Assist other Board members in upholding the highest standards of conduct.

Personal Gain

• Exercise the powers invested for the good of all members of the organization rather than for personal benefit.

Confidential Information

• Respect the confidentiality of sensitive information known due to board service.

Collaboration and Cooperation

• Respect the diversity of opinions as expressed or acted upon by the Ridley Board, and formally register dissent as appropriate.

• Promote collaboration, cooperation, and partnership among Board Members, the Alumni Association, alumni, and University partners.

I certify that I have read, understand, and agree to uphold the Ridley Scholarship Program Board’s Code of Ethics.

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The UVA Alumni Association is a 501(c)(3) non-profit organization; the Association operates independently and as an entity separate from the University of Virginia.