Eventbrite Request Form - UVA Alumni Association

Please complete the information fields below to request a registration form for an event. To view an example of a completed registration form, feel free to reference this sample form. If you have questions or concerns, please contact aig@virginia.edu.

Alumni Event Point Person

The alumni event point person is a member of your Alumni Interest Group (AIG) who will serve as the primary point of contact for the UVA Alumni Association (UVAAA) and your event vendors. This person will also be on-site during the event itself.

Event Point Person(Required)

First Last

Email(Required)

Event Details

Event Title:(Required)

Location of the event:(Required)

Street Address Address Line 2 City State ZIP Code

Start Date:(Required)

End Date:

For multi-day events only.

Start Time:(Required)

Hours

Minutes

AM/PM

End Time:(Required)

Hours

Minutes

AM/PM

Event Header Image(Required)

This image should describe what your event is about. Images should be 2160x1080 pixels.

I will email a custom image to aig@virginia.edu.

I would like the AIG team to use and update last year's image

I am requesting help designing an image for this event

Event Summary:(Required)

This displays directly above your event description; typically, this is one sentence.

Event Description:(Required)

This displays on the registration's main page and is where your event details should appear. Consider including information about the event (location, schedule, whether food is served, how to collect swag, etc.) a link to your website/online donation form, who to contact with questions about the event, etc.

Select the organizer of the event:(Required)

Provide a brief description of the organizer:

Ticket Details

What ticket types will you be offering?(Required)

A La Carte Offerings (Friday-Only, Saturday-Only, etc.)

Early Bird

Free

General Admission

Weekend Pass

What are the a la carte ticket types?(Required)

Do any events or ticket types have capacities? If so, which event and ticket types are they?(Required)

How much does each ticket cost?(Required)

Do you want to pass the EventBrite fees along to the buyer or absorb them?(Required)

There’s a $0.99 + 5% fee for each ticket sold. For example, on a $100 ticket, there are $5.99 in fees; you can either pass them on so the buyer pays $105.99 and you net $100, or you can absorb the fees so the buyer pays $100 and you net $94.01.

Pass fees to buyer

Absorb fees

What is the maximum number of tickets available per buyer?(Required)

Ticket Sales Start Date:(Required)

Ticket Sales End Date:(Required)

What is your refund policy?(Required)

Allow refunds up to 1 day prior to the event

Allow refunds up to 7 days prior to the event

Allow refunds up to 30 days prior to the event

Disallow refunds

What are the UVA Fund account and allocation codes where payout should be deposited?(Required)

Note: Funds collected from the event will not appear in your account until ~2 weeks post-event. Please plan accordingly.

Do you want to show how many remaining tickets are available?(Required)

Yes

Do registrants need a ticket to enter the event?(Required)

Yes

When ticket sales end or when capacity is reached, what message would you like to display?

Custom Questions

What information do you want to collect from registrants?(Required)

Forms created by the UVAAA include a prompt for guests to disclose any accessibility needs as well as a link to the UVAAA events terms and conditions policy.

Birth Date

Cell Phone

Company/Organiation

Dietary Restrictions

Gender

Graduation Year

Guest Name(s)

Home Address

Job Title

Prefix (Mr., Mrs., etc.)

Suffix

UVA School

Required Questions:(Required)

Please indicate which of the selected fields above should be required. Note: all event forms created by the UVAAA require guests to enter their first and last name, and email address.

Custom Questions:

If you would like to collect custom information such as meal selections, sizing for swag items, etc. please list the questions and options (where applicable) below.

Would you like to include a Hoos Attending list on the website?

If yes, only alumni who opt-in to being included will be displayed. This list will be updated by the AIG team weekly.

Yes

Custom Settings:

Do you want the event to be open to the general public (e.g. listed on Eventbrite’s public page)?(Required)

Yes

No, this event is only open to the people who have the link.

Should this event be listed on UVA's Alumni, Parents, and Friends calendar?(Required)

View the calendar.

Yes

Would you like to display a custom message on the confirmation webpage?(Required)

A confirmation will automatically appear once someone registers for your event.

Yes

Please include the language to be used for the confirmation webpage.

Would you like to send a custom message in the confirmation email?(Required)

A confirmation will automatically be sent once someone registers for your event.

Yes

Please include the language to be used for the confirmation email.

Would you like to have a reminder email sent through Eventbrite?(Required)

A reminder email can be sent post-confirmation and prior to the event. If you’re planning to send a reminder email through the AIG team separately, this may not be needed.

Yes

When would you like to send a reminder email?

Two days prior to the event start time

Two hours prior to the event start time

10 minutes prior to the event start time

Would you like to include a custom message within the reminder email? If so, please include the description below.

If you would not like to include a custom message in the reminder email, please include "N/A."