VIRGINIA Magazine Style Guide

STYLE SHEET FOR Virginia Magazine (updated 02.27.17)
For official University of Virginia brand guidelines and assets, please visit brand.virginia.edu.

A


Academical Village

ACC ___ Championship—cap

AccessUVa

adviser—note –er

Affordable Excellence model— note caps

African American—n. open, no hyphen

African-American—adj. hyphenated

AIA—American Institute of Architects

air-condition(ed)—v. and adj.

air conditioning—n.

Air Medal

al-Qaida

Amphitheatre—note -re

anti- —most words hyphenated

Army Air Forces in WWII (U.S. Army Air Corps before 1941; U.S. Air Force as of 1947)

Army Reserve—no s

Arts Grounds project

athletic(s)—careful here; dept. is with s

 

B


Batten School—Frank Batten School of Leadership and Public Policy

bestseller—don’t hyphenate

big data—lc

biodiesel, biofuel

biweekly—no hyphen

book titles—italics

brain drain—no hyphen

breakout (n. & adj.)

Brown & Williamson Tobacco (note &)

bylines—always lc “by”

Bolívar

 

C


campus locations—use comma, not hyphen (University of California, Berkeley)

Caplin Theatre—note –tre

Carnegie Mellon—no hyphen

Cavalier Marching Band—official name

“Cavman”—name of mascot

city names—follow AP’s datelines guidelines on whether to include the name of the state (or its abbrev.) set off by commas

“city of”—lc

classwork—one word

CNET.com

Co. or Cos.—don’t spell out

coed/coeducation

College of William and Mary—no ampersand in text

Commonwealth

commonwealth’s attorney—note the ’s

Corks & Curls

corporation—“Corp.” at end of name of company

course names—Capitalize the names of specific academic classes (e.g., Organic Chemistry); lc names of disciplines unless they form part of a dept. name or are themselves proper nouns (e.g., history of religions, gender studies, comparative literature)

coursework

cross-country—hyphenated; AP’s variation

Culbreth Theatre—note -re

 

D


Darden School of Business—preferred name as of Aug. 2006; abbr. for school/year designations: Darden

definite articles—lc

Department of—see note below; lc casual uses (English department)

diplomat—ambassador type

diplomate—someone who has received a special honor from a group (like fellow)

dotcom

downtime

down-to-earth

DuPont

 

E


Echols Scholar

eco- —hyphenate all but “ecotourism”

email

emeritus of (school)

exhibitions—put in roman and qu. marks

 

F


fellow—see below

fiberoptic

fire wall

firsthand

First Year Players—no hyphen

foreign service

FOX Television

Frank Batten School of Leadership and Public Policy

fundraising—one word

 

G


game day—two words

Gamma Knife—use caps

gastrointestinal

“The Good Old App”

“The Good Old Song”

Governor—OK as “Gov.”

grade point average—no hyphens

grass roots (n.)

grassroots (adj.)

great-grandfather, etc.—hyphenate “great” uses

Grounds—always for UVA

 

H


half brother/half sister—no hyphen

health care

home-ported

homeschool

Hon.—precede with “the”

Honor Committee

Honor System

Honorable—use “the” before, as the title isn’t a noun; “the Hon.” is acceptable

Hoo Crew

’Hoos—with apostrophe

Humvee

hyphens in headings—see below

 

I


Informed Retraction—part of Honor System

initials—close up space when indiv. uses initials only or name and two initials then last name

Inter-Fraternity Council

issue—Spring 2008 issue, Fall 2004 issue

 

J


Jefferson Scholar—use “Scholar” (initial cap) for the person: this year’s Scholars

the Johns Hopkins University

judicial circuits—spell out “Fourth,” etc.

 

K


kick off—v.

kickoff—n. and adj.

 

L


layoff (n.)

Lawn—always cap for UVA

the Lawn Chowder and Marching Society

LEED Accredited Professional

librarian—cap if head: University Librarian

life span

lightbulb

LLC/LLP—don’t use

longstanding

-ly—don’t use a hyphen after adverbs ending in –ly

 

M


Mac Wade Award—SEAS

magazine articles—in roman, in quot. marks.

magazine titles—italics

Major League Baseball draft

Manakin Sabot, Va.—no hyphen

Marching Band—keep caps, as in Pep Band

“Master of Arts degree in”—cap

“master’s degree in xxx”—lc

M.B.A. degree—note periods and use of “degree”

Medical Technology program—discontinued in 1997

mid-Atlantic

middle initials—if two, no space between

mind-set

“More Than The Score”

multi- —close up, no hyphen

 

N


NASDAQ

Naval Air Force—OK

Naval Reserve—formally, it’s “U.S. Naval Reserve Force” CHANGE IN 2005 to “U.S. Navy Reserve”

Naval ROTC—until 2005

Navy ROTC—eff. 2005

next generation technology—no hyphen

NIH—National Institutes of Health—note s

9/11—for Sept. 11, 2001

Nobel laureate

non- —usually closed up

nonpartisan

nonprofit—no hyphen

Northern Virginia

now-

number as an adj.—no hyphen for “number three seed

 

O


Oak Leaf Clusters—initial caps, no hyphen

off-season (n., adj., adv.)

old-fashioned

orthopedic—note no more “ae” for UVA dept. as of Oct. 2015, if not before

 

P


pavilion—lc alone

Ph.D.

Poet Laureate—caps

policymaker

Post Office Department—pre-1971; United States Postal Service after

postmaster

premed

The Princeton Review—not italicized (name of company that publishes, not publication itself)

 

R


rain forest

rector

regions—cap “East” when it refers to a portion of the country, not as a direction

resumé

Reverend—use “the Rev.”

Rhodes scholar—note: don’t cap the “scholar”

Ridley—umbrella of funds to help black scholars

Ridley Scholar—cap S

rock ’n’ roll

Ruth Caplin Theatre—note –tre

 

S


School References
Arch—Architecture
Batten—Batten
Col—College of Arts & Sciences
Com—Commerce
Darden—Darden School of Business
Data—Data Science Institute (new 2016)
Educ—Education (Curry)
Engr—Engineering
Fellow—Medical Fellowship
Grad—Graduate School of Arts & Sciences
Intern—Medical internship
Law—Law School
Med—Medical School
Nurs—Nursing
Res—Medical School Residency
SCPS—School of Continuing & Professional Studies 

Examples:
(Col ’76)
(Med ’04, Res ’07)
(Col ’81, Law ’84)

seagoing

section of an organization—lc

Seven Society—spell out

ship names—USS Titanic (USS in roman; name in italics)

social fraternities/sororities—don’t use “the” as part of name (member of Sigma Chi fraternity)

Society of Former Special Agents of the Federal Bureau of Investigation

South Lawn Project

span of years format—2007-08

start-up (n., adj.)

state names—spell out in text; include after city for all but Charlottesville, and cities whose names include the state (e.g., Virginia Beach)

stockbroker

student-athlete

Super Lawyers

superscript—don’t use

Supreme Court of the United States—best for first reference, but U.S. Supreme Court is OK, the Supreme Court (where U.S. is understood), and subsequently, the court (lc)

 

T


television series—italics

television shows within series—quot. marks in roman

theater—as in military center of operations; note –tre for Caplin and Culbreth

then-

T.I.L.K.A.—note periods

Titles—We follow CMS for italicizing and punctuating works of art. See 8.154-8.181 or thereabouts.

Total Advising—special program at UVA

tournament—lc: NCAA tournament and ACC tournament

TM—don’t use trademarks

 

U


U-Hall—Shortened form of “University Hall”

university branch—use comma: California State University, Fullerton

U.S.—acceptable in all uses; periods in body copy, no periods in headlines

U.S. Army Reserve—no s

U.S. Naval Reserve—formal name of Naval Reserve until 2005

U.S. Navy Reserve—after 2005

U.S. News & World Report—ampersand is part of legal name

USPS—after 1971; U.S. Post Office prior

UVA—Use all caps on all references.

UVA Bay Game

UVA China Office—in Shanghai

UVA Fund

UVA Today

 

V


veterans—use “Mr.” for courtesy title unless the veteran had a military career

Veterans Administration—until 1989

Veterans Affairs—starting in 1989

veterinarians—use “Dr.”

vice rector

Virginia Law Review

Virginia Magazine

Virginia Tech

 

W


Wahoowa

Wall Street Journal—don’t cap or italicize the “the”

warmup—n., no hyphen

Washington, D.C.—set off both sides with a commas

website—if titled, set in roman type, no quotation marks

Webcast

William and Mary—formal name: The College of William and Mary in Virginia; appropriate reference: The College of William and Mary; abbreviations for headlines: William & Mary or W&M

WillowTree Apps, Inc.

Winston-Salem, N.C.

writer-in-residence

 

X


X-ray

 

Y


-year—use hyphen whether noun or adj. “third-year student” “he’s a third-year”

years—when in month day year format, always set year off on each side with comma: May 24, 1980, was …

—for spans, 2007-08

yearlong—one word

 

 

NOTES 

  1. Em and en dashes are to be set solid—no space on either side.
  2. Follow Associated Press, especially concerning serial commas: Do not use comma before “and” and “or” in a series of three or more, unless needed to make sense.
  3. Capitalization of “fellow”:
Lowercase

Uppercase

fellow of ______ funder name Fellow
fellowship (alone) name Fellowship in
fellowship from the the ______ Fellowship
a modifier fellowship (e.g., senior, visiting, research, etc.) a ________ Fellowship
  1. Lowercase the definite article when it precedes the name of an organization except when the name is part of an address (or the formal name of the company—The Design Group, Inc.):
    • He plans to attend the University of Kansas.
    • For more information, write to The University of Kansas, Office of University Relations, 1314 Jayhawk Blvd., Lawrence, KS 66045.
    • Lowercase the definite article in the names of newspapers.
      He works for the New York Times.
  2. For marriages, the alumna’s name should be her maiden name in bold, not her full married name. She can then be referred to below the husband’s name as “Ms. Maiden” or “Ms. Married” whichever is her preference.
  3. (From CMOS 16th ed., because AP doesn’t address) 8.159 Hyphenated compounds in headline-style titles.  The following rules apply to hyphenated terms appearing in a title capitalized in headline style. For reasons of consistency and editorial efficiency, Chicago no longer advises making exceptions to these rules for the rare awkward-looking result (though such niceties may occasionally be observed in display settings, as on the cover of a book). For rules of hyphenation, see 7.77–85.
    1. Always capitalize the first element.
    2. Capitalize any subsequent elements unless they are articles, prepositions, coordinating conjunctions (and, but, for, or, nor), or such modifiers as flat or sharp following musical key symbols.
    3. If the first element is merely a prefix or combining form that could not stand by itself as a word (anti, pre, etc.), do not capitalize the second element unless it is a proper noun or proper adjective.
    4. Capitalize the second element in a hyphenated spelled-out number (twenty-one or twenty-first, etc.) or hyphenated simple fraction (two-thirds in two-thirds majority). This departure from previous Chicago recommendations recognizes the functional equality of the numbers before and after the hyphen.
    5. The examples that follow demonstrate the numbered rules (all the examples demonstrate the first rule; the numbers in parentheses refer to rules 2–4).
      • Under-the-Counter Transactions and Out-of-Fashion Initiatives (2)
      • Bed-and-Breakfast Options in Upstate New York (2)
      • Record-Breaking Borrowings from Medium-Sized Libraries (2)
      • Cross-Stitching for Beginners (2)
      • A History of the Chicago Lying-In Hospital (2; “In” functions as an adverb, not a preposition)
      • The E-flat Concerto (2)
      • Self-Sustaining Reactions (2)
      • Anti-intellectual Pursuits (3)
      • Does E-mail Alter Thinking Patterns? (3)
      • A Two-Thirds Majority of Non-English-Speaking Representatives (3, 4)
      • Ninety-Fifth Avenue Blues (4)
      • Atari’s Twenty-First-Century Adherents (4)
    6. Under another, simplified practice that is not recommended by Chicago, only the first element and any subsequent element that is a proper noun or adjective are capitalized.
  4. Source for picky questions: http://www.apstylebook.com/ask_editor.php
    From http://www.apstylebook.com/ask_editor.php: Academic departments—universities, colleges, etc.—should be lower case, except for words that are proper nouns or adjectives: the department of linguistics, the department of English. Capitalize the department when it is part of a formal name: University of Connecticut Department of Medicine.
  5. Blogs: title in italics, entries in quotation marks.
  6. For terms, see http://www.virginia.edu/vpsa/parentshandbook.pdf, pg. 62
  7. Captions: Use period with complete sentences; leave incomplete sentences without.