STYLE SHEET FOR Virginia Magazine (updated 02.27.17)
For official University of Virginia brand guidelines and assets, please visit brand.virginia.edu.
ACC ___ Championship—cap
Affordable Excellence model— note caps
African American—n. open, no hyphen
AIA—American Institute of Architects
air-condition(ed)—v. and adj.
anti- —most words hyphenated
Army Air Forces in WWII (U.S. Army Air Corps before 1941; U.S. Air Force as of 1947)
Army Reserve—no s
Arts Grounds project
athletic(s)—careful here; dept. is with s
Batten School—Frank Batten School of Leadership and Public Policy
brain drain—no hyphen
breakout (n. & adj.)
Brown & Williamson Tobacco (note &)
bylines—always lc “by”
campus locations—use comma, not hyphen (University of California, Berkeley)
Caplin Theatre—note –tre
Carnegie Mellon—no hyphen
Cavalier Marching Band—official name
“Cavman”—name of mascot
city names—follow AP’s datelines guidelines on whether to include the name of the state (or its abbrev.) set off by commas
Co. or Cos.—don’t spell out
College of William and Mary—no ampersand in text
commonwealth’s attorney—note the ’s
Corks & Curls
corporation—“Corp.” at end of name of company
course names—Capitalize the names of specific academic classes (e.g., Organic Chemistry); lc names of disciplines unless they form part of a dept. name or are themselves proper nouns (e.g., history of religions, gender studies, comparative literature)
cross-country—hyphenated; AP’s variation
Culbreth Theatre—note -re
Darden School of Business—preferred name as of Aug. 2006; abbr. for school/year designations: Darden
Department of—see note below; lc casual uses (English department)
diplomate—someone who has received a special honor from a group (like fellow)
eco- —hyphenate all but “ecotourism”
emeritus of (school)
exhibitions—put in roman and qu. marks
First Year Players—no hyphen
Frank Batten School of Leadership and Public Policy
game day—two words
Gamma Knife—use caps
“The Good Old App”
“The Good Old Song”
Governor—OK as “Gov.”
grade point average—no hyphens
grass roots (n.)
great-grandfather, etc.—hyphenate “great” uses
Grounds—always for UVA
half brother/half sister—no hyphen
Hon.—precede with “the”
Honorable—use “the” before, as the title isn’t a noun; “the Hon.” is acceptable
hyphens in headings—see below
Informed Retraction—part of Honor System
initials—close up space when indiv. uses initials only or name and two initials then last name
issue—Spring 2008 issue, Fall 2004 issue
Jefferson Scholar—use “Scholar” (initial cap) for the person: this year’s Scholars
the Johns Hopkins University
judicial circuits—spell out “Fourth,” etc.
kickoff—n. and adj.
Lawn—always cap for UVA
the Lawn Chowder and Marching Society
LEED Accredited Professional
librarian—cap if head: University Librarian
-ly—don’t use a hyphen after adverbs ending in –ly
Mac Wade Award—SEAS
magazine articles—in roman, in quot. marks.
Major League Baseball draft
Manakin Sabot, Va.—no hyphen
Marching Band—keep caps, as in Pep Band
“Master of Arts degree in”—cap
“master’s degree in xxx”—lc
M.B.A. degree—note periods and use of “degree”
Medical Technology program—discontinued in 1997
middle initials—if two, no space between
“More Than The Score”
multi- —close up, no hyphen
Naval Air Force—OK
Naval Reserve—formally, it’s “U.S. Naval Reserve Force” CHANGE IN 2005 to “U.S. Navy Reserve”
Naval ROTC—until 2005
Navy ROTC—eff. 2005
next generation technology—no hyphen
NIH—National Institutes of Health—note s
9/11—for Sept. 11, 2001
non- —usually closed up
number as an adj.—no hyphen for “number three seed
Oak Leaf Clusters—initial caps, no hyphen
off-season (n., adj., adv.)
orthopedic—note no more “ae” for UVA dept. as of Oct. 2015, if not before
Post Office Department—pre-1971; United States Postal Service after
The Princeton Review—not italicized (name of company that publishes, not publication itself)
regions—cap “East” when it refers to a portion of the country, not as a direction
Reverend—use “the Rev.”
Rhodes scholar—note: don’t cap the “scholar”
Ridley—umbrella of funds to help black scholars
Ridley Scholar—cap S
rock ’n’ roll
Ruth Caplin Theatre—note –tre
Col—College of Arts & Sciences
Darden—Darden School of Business
Data—Data Science Institute (new 2016)
Grad—Graduate School of Arts & Sciences
Res—Medical School Residency
SCPS—School of Continuing & Professional Studies
(Med ’04, Res ’07)
(Col ’81, Law ’84)
section of an organization—lc
Seven Society—spell out
ship names—USS Titanic (USS in roman; name in italics)
social fraternities/sororities—don’t use “the” as part of name (member of Sigma Chi fraternity)
Society of Former Special Agents of the Federal Bureau of Investigation
South Lawn Project
span of years format—2007-08
start-up (n., adj.)
state names—spell out in text; include after city for all but Charlottesville, and cities whose names include the state (e.g., Virginia Beach)
Supreme Court of the United States—best for first reference, but U.S. Supreme Court is OK, the Supreme Court (where U.S. is understood), and subsequently, the court (lc)
television shows within series—quot. marks in roman
theater—as in military center of operations; note –tre for Caplin and Culbreth
Titles—We follow CMS for italicizing and punctuating works of art. See 8.154-8.181 or thereabouts.
Total Advising—special program at UVA
tournament—lc: NCAA tournament and ACC tournament
TM—don’t use trademarks
U-Hall—Shortened form of “University Hall”
university branch—use comma: California State University, Fullerton
U.S.—acceptable in all uses; periods in body copy, no periods in headlines
U.S. Army Reserve—no s
U.S. Naval Reserve—formal name of Naval Reserve until 2005
U.S. Navy Reserve—after 2005
U.S. News & World Report—ampersand is part of legal name
USPS—after 1971; U.S. Post Office prior
UVA—Use all caps on all references.
UVA Bay Game
UVA China Office—in Shanghai
veterans—use “Mr.” for courtesy title unless the veteran had a military career
Veterans Administration—until 1989
Veterans Affairs—starting in 1989
Virginia Law Review
Wall Street Journal—don’t cap or italicize the “the”
warmup—n., no hyphen
Washington, D.C.—set off both sides with a commas
website—if titled, set in roman type, no quotation marks
William and Mary—formal name: The College of William and Mary in Virginia; appropriate reference: The College of William and Mary; abbreviations for headlines: William & Mary or W&M
WillowTree Apps, Inc.
-year—use hyphen whether noun or adj. “third-year student” “he’s a third-year”
years—when in month day year format, always set year off on each side with comma: May 24, 1980, was …
—for spans, 2007-08
- Em and en dashes are to be set solid—no space on either side.
- Follow Associated Press, especially concerning serial commas: Do not use comma before “and” and “or” in a series of three or more, unless needed to make sense.
- Capitalization of “fellow”:
|fellow of ______||funder name Fellow|
|fellowship (alone)||name Fellowship in|
|fellowship from the||the ______ Fellowship|
|a modifier fellowship (e.g., senior, visiting, research, etc.)||a ________ Fellowship|
- Lowercase the definite article when it precedes the name of an organization except when the name is part of an address (or the formal name of the company—The Design Group, Inc.):
- He plans to attend the University of Kansas.
- For more information, write to The University of Kansas, Office of University Relations, 1314 Jayhawk Blvd., Lawrence, KS 66045.
- Lowercase the definite article in the names of newspapers.
He works for the New York Times.
- For marriages, the alumna’s name should be her maiden name in bold, not her full married name. She can then be referred to below the husband’s name as “Ms. Maiden” or “Ms. Married” whichever is her preference.
- (From CMOS 16th ed., because AP doesn’t address) 8.159 Hyphenated compounds in headline-style titles. The following rules apply to hyphenated terms appearing in a title capitalized in headline style. For reasons of consistency and editorial efficiency, Chicago no longer advises making exceptions to these rules for the rare awkward-looking result (though such niceties may occasionally be observed in display settings, as on the cover of a book). For rules of hyphenation, see 7.77–85.
- Always capitalize the first element.
- Capitalize any subsequent elements unless they are articles, prepositions, coordinating conjunctions (and, but, for, or, nor), or such modifiers as flat or sharp following musical key symbols.
- If the first element is merely a prefix or combining form that could not stand by itself as a word (anti, pre, etc.), do not capitalize the second element unless it is a proper noun or proper adjective.
- Capitalize the second element in a hyphenated spelled-out number (twenty-one or twenty-first, etc.) or hyphenated simple fraction (two-thirds in two-thirds majority). This departure from previous Chicago recommendations recognizes the functional equality of the numbers before and after the hyphen.
- The examples that follow demonstrate the numbered rules (all the examples demonstrate the first rule; the numbers in parentheses refer to rules 2–4).
- Under-the-Counter Transactions and Out-of-Fashion Initiatives (2)
- Bed-and-Breakfast Options in Upstate New York (2)
- Record-Breaking Borrowings from Medium-Sized Libraries (2)
- Cross-Stitching for Beginners (2)
- A History of the Chicago Lying-In Hospital (2; “In” functions as an adverb, not a preposition)
- The E-flat Concerto (2)
- Self-Sustaining Reactions (2)
- Anti-intellectual Pursuits (3)
- Does E-mail Alter Thinking Patterns? (3)
- A Two-Thirds Majority of Non-English-Speaking Representatives (3, 4)
- Ninety-Fifth Avenue Blues (4)
- Atari’s Twenty-First-Century Adherents (4)
- Under another, simplified practice that is not recommended by Chicago, only the first element and any subsequent element that is a proper noun or adjective are capitalized.
- Source for picky questions: http://www.apstylebook.com/ask_editor.php
From http://www.apstylebook.com/ask_editor.php: Academic departments—universities, colleges, etc.—should be lower case, except for words that are proper nouns or adjectives: the department of linguistics, the department of English. Capitalize the department when it is part of a formal name: University of Connecticut Department of Medicine.
- Blogs: title in italics, entries in quotation marks.
- For terms, see http://www.virginia.edu/vpsa/parentshandbook.pdf, pg. 62
- Captions: Use period with complete sentences; leave incomplete sentences without.