Reunions Committee Volunteer FAQ – 2016

General Committee Responsibilities

What is the date of my Reunion?
The Classes of 1956-1981 and the TJ Society will celebrate their reunion on June 2-5, 2016. The Classes of 1986-2011 will celebrate their reunion on June 9-12, 2016.

Do the Networking and Giving Committees meet during the year?
The Classes of 1956-1981 Reunion committees will meet on September 12, 2015 in Charlottesville followed by the U.Va. vs. Notre Dame football game. The Classes of 1986-2011 Reunions committees will meet on September 19, 2015 in Charlottesville followed by the U.Va. vs. William and Mary football Game. Conference calls may be arranged to supplement communication throughout the year.

How many classmates are on each sub-committee?
Sub-committees vary in size from 50 people to 200 people. The size of each sub-committee is relative to the size of its class (larger classes will have larger committees).

Click here to join the Reunion Committee for your class, 1966-1981.

Click here to join the Reunion Committee for your class, 1986-2011.

Specific Committee Responsibilities

Networking Committee
How do I select the classmates I wish to contact about attending Reunions Weekend 2016?
You will be able to select your classmates through our online volunteer management system, U.Va. Volunteers in Action. The system will also have your classmates’ contact information. Upon request, the Alumni Association will also be able to provide you with contact information (e-mail, phone numbers, addresses) for the people you sign-up to contact.

When do I contact my groups?
The Networking sub-committee will be asked to network with assigned groups at three points in the year: once in the fall (by November), once in the winter (by February), and once in the spring (by May).

How will I get the contact information of people I’m assigned to contact?
All of your classmates’ information will be available to you through U.Va. Volunteers in Action, our online Reunion volunteer management system. Additionally, the Alumni Association will provide you with contact information (e-mail, phone numbers, addresses) for the people you are assigned to contact if needed. Online tools, such as Facebook and LinkedIn are also great resources.

Do I have to call people or will e-mail suffice?
You may contact people by whichever means you are most comfortable, however, nothing is more effective than a phone call from an old friend. Due to varying degrees to which people keep in contact with the University, full contact information may not be available for all alumni and may limit the means by which you can contact them.

How will I know what to say to people?
As a Networking committee member, your biggest job is simply to reconnect with people and get them excited about the reunion. You will be provided with a few key messages to communicate; however, the Alumni Association will take care of communicating most of the details of the weekend.

What else is required of me?
You are expected to be an active member of the committee, which includes participating in committee conference calls (two or three per year) and corresponding via e-mail, as necessary.  Networking committee members are also expected to

Will I have any responsibilities during the actual reunion weekend in June?
You are asked to attend the Volunteer Appreciation Reception, sponsored by the President, during which you will be recognized for your committee service. Committee members are also encouraged to attend class sponsored events, such as class dinners and class panels. But above all, Reunions Weekend is about reconnecting with your classmates and having fun!

Giving Committee
How are Giving Committee members asked to participate throughout the year?
You are asked to be an active member of the giving committee. This includes making a gift or pledge to any area of the University, reaching out to 10-20 classmates, and lending your name to the general effort. The committee will formally meet only once for the Volunteer Training Workshop (Classes of 1961-1981, September 12, 2015; Classes of 1986-2011, September 19, 2015). Those who are unable to attend the workshop are asked to participate via Webinar. Conference calls and emails will also be arranged to supplement communication throughout the year.

How many classmates are on the Giving Committee?
Committees vary in size from 35 to 100 people. The size of each committee is relative to the size of its class (larger classes will have larger committees).

When do I contact my classmates?
The Giving Committee will be asked to contact assigned classmates four times during the year: once in the fall, before the end of the calendar year, in the spring, and right before Reunions.

How do I select my classmates and get their contact information?
You will be able to select your classmates through our online volunteer management system, U.Va. Volunteers in Action. The system will also have your classmates’ contact information. Additionally, the Reunion Giving Office will provide you with contact information (e-mail, phone numbers, addresses) for the people you are assigned to contact if needed. Online tools, such as Facebook and LinkedIn are also great resources.

What is the preferred method of reaching out to classmates?
You may contact people by whichever means you are most comfortable, however, nothing is more effective than a phone call from an old friend. We will provide you with the contact information available on the database. Due to varying degrees to which people keep in contact with the University, full contact information may not be available for all alumni and may limit the means by which you can contact them.

How will I know what to say to classmates?
As a Giving Committee member, your role is to encourage philanthropic support to the University during the reunion year. Your chairs and Reunion Giving Officer will provide you with e-mail and letter templates, talking points, solicitation strategies, and information on giving opportunities. You will be prepared and comfortable before you start the solicitation process.

Will I have any responsibilities during my Reunion?
You are asked to attend two events, one sponsored by the President and one sponsored by the Sr. Vice President for University Advancement, during both you will be recognized for your committee service. Committee members are also encouraged to attend class sponsored events, such as class dinners and class panels. But above all, Reunions Weekend is about reconnecting with your classmates and having fun!

What gifts are included in my class totals?
Gifts to any area of the University made between July 1, 2015 – June 30, 2016 will count toward reunion class totals. This includes annual gifts, planned gifts, matching gifts, endowed gifts, and capital gifts. Five-year pledges are highly encouraged and will provide an expected revenue stream for the University. The entire pledged amount will count toward the class goal. For example, $5,000/year x 5 years =$25,000 towards the class goal. Planned gifts are also encouraged for the Classes of the 20th through the 50th and then count in the class totals as well.

Where will my name be listed?
Your name will be listed as a member of the Giving Committee on the Reunion Giving website, annual class letters, and the list of donors once you make your donation during your reunion year.

Is there an expected donation amount to serve on the Giving Committee?
Committee members are asked to consider a leadership level gift (level based on undergraduate school giving levels), but inability to commit does not prohibit the volunteer from committee membership. All committee members are asked to make a gift. Donor interest and capacity varies greatly among the committee membership, therefore no stipulated giving level or amount is expected. We ask that you give a meaningful gift to an area of the University that you are passionate about.

Is attendance required at the Reunion?
Attendance at Reunions is highly encouraged, but is not a requirement for being on the Reunion Giving Committee. Reunions is a fun, action packed event where you will be able to connect with classmates, make new friends and enjoy your time on Grounds.

How do I report on my progress?
You will be able to report on your progress through our online volunteer management system, U.Va. Volunteers in Action.

What if a donor asks me questions that I am unable to answer?
If a donor asks you a question you are unable to answer, please contact your Reunion Giving Officer. The Reunion Giving Officer can help you answer the question or contact the donor directly.

Dual Committee
Dual Committee members take on the responsibilities of both committees and will have streamlined communications to make it simple to convey both messages.